Privacy Policy

1. Introduction

At Mindly, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

2. Information We Collect

Local Data Storage: All your notes, links, files, and other content are stored locally on your device. We do not have access to this data.

Account Information: To provide you with core functionality and improve the product, we collect and store minimal, non-sensitive data:

• Name and Email: For account setup, premium access, and customer support
• UUID (Anonymous User ID): A randomly assigned identifier for proper app functionality without revealing your identity
• Registration Date: For product improvement and analytics
• Last App Open Date: To understand usage trends and improve user experience
• First Launch Status: To guide onboarding and feature availability
• User Type (Free/Premium): To determine access rights and feature availability
• Subscription Details: Including subscription type, start date, renewal date, and subscription ID for billing and support purposes

Data Security: All data is stored securely using industry-standard encryption and never shared with third parties for marketing or profiling purposes.

3. How We Use the Data

We use the data above to:

• Enable core features (like saving your account or syncing premium access)
• Understand how the app is being used (in aggregate, anonymized form)
• Troubleshoot issues and support users
• Notify you about relevant updates or changes (if you opt in)

We do not sell or share your data with advertisers or third parties for any commercial gain.

4. Information We Do Not Collect

We want to be very clear about this:

• Mindly never collects or stores your personal notes, files, links, or any captured items
• All content you capture in the app remains on your device — we do not upload, back up, or process it on our servers
• We do not track your browsing history or reading patterns
• We do not collect location data or device identifiers beyond what is necessary for basic functionality

5. AI-Powered Features

Mindly includes AI-powered features to help organize, tag, and connect your ideas. Relevant content is processed securely to provide these features, with strict privacy protections in place:

• No personal identifiers are shared with AI services
• Data is transmitted over end-to-end encrypted channels
• Your content is never stored or used beyond providing AI functionality at our servers or databases

We are committed to maintaining your privacy and data security at all times.

6. Permissions and Access

Mindly may request certain permissions to provide specific features. All permissions are optional and require your explicit consent:

Microphone Access

• Required solely for recording voice notes
• All audio is processed locally on your device
• Voice recordings are stored securely on your device and are never transmitted to our servers or to any third-party service
• You remain in full control of your recordings at all times

Important: Microphone access is completely optional. You can use Mindly without granting this permission in the app, and you can revoke it at any time through your device settings.

Shortcut Access

• Mindly may request permission to use the macOS Shortcuts feature to enable quick capture of items via custom shortcuts
• This access is optional and only used if you choose to enable shortcut functionality
• Shortcut interactions may involve AI processing through secure, encrypted channels as described in our AI-Powered Features section

Important: Shortcut access is completely optional. You can use Mindly without granting this permission in the app, and you can revoke it at any time through your device settings.

Keychain Access

• If you authenticate using a third-party provider (currently Google), Mindly may request access to your macOS Keychain to securely store authentication tokens
• This allows Mindly to refresh or revoke expired tokens without repeatedly asking you to log in, ensuring a smooth and secure login experience
• Token storage and retrieval via Keychain is managed by the operating system and adheres to Apple's security standards
• Mindly only accesses the tokens necessary for authentication and does not use Keychain for any other data storage

Important: Keychain access is completely optional. You can use Mindly without granting this permission in the app, and you can revoke it at any time through your device settings.

7. Data Security

8. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your account
• Export your data
• Opt out of marketing communications

9. GDPR Compliance

For users in the European Union, we process your personal data based on:

• Consent: When you explicitly agree to our data processing
• Contract Performance: To provide you with our services
• Legitimate Interest: To improve our services and ensure security
• Legal Obligation: When required by applicable laws

You have the right to:

• Access your data
• Rectify inaccurate data
• Request data deletion
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent

10. California Privacy Rights

California residents have additional rights under the CCPA, including:

• Right to know what personal information is collected
• Right to delete personal information
• Right to opt-out of the sale of personal information (Note: We do not sell personal information)
• Right to non-discrimination for exercising CCPA rights

11. Data Retention

Local Data: Your content remains on your device until you delete it or uninstall the application.

Account Data: We retain your account information as long as your account is active. You can request deletion at any time.

12. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will delete that information as soon as possible.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

14. Contact Us

If you have any questions about this Privacy Policy, please contact us at [email protected].